# How to manage client video revisions

Canonical URL: https://getvidiyo.app/blog/manage-client-video-revisions
Last updated: 2026-10-08
Author: Ajay Pawriya (https://getvidiyo.app/about)
Published: 2026-10-08
Category: Agencies

> TL;DR: Agree the number of revision rounds before you start, collect each round's feedback as one consolidated list of timecoded notes, apply the whole list in one pass, export a clearly numbered version, and reply with what changed for every note. Most revision chaos comes from feedback arriving in pieces from different people.

Image: A comment pinned to a point on a video frame in Vidiyo, with its thread open and a Fix with AI button

Revisions rarely go wrong because of the editing. They go wrong because notes arrive in five messages from three people, some contradict each other, half have no timecodes, and nobody is sure which version they were watching. A small amount of process up front saves most of that pain, whatever tools you use.

## How do I manage video revisions with clients?

Set the rules before the first cut, then run every round the same way: collect, consolidate, apply, export, report. A round is one consolidated list of notes from one decision-maker. Everything else, like late notes or new ideas, waits for the next round or becomes a change request.

| Step | You do | The client does |
|---|---|---|
| 1. Agree | Write the number of rounds and the price of extra ones into the agreement | Names one person who signs off |
| 2. Share | Send a numbered version (v1, v2) with a deadline for notes | Watches that exact version |
| 3. Collect | Ask for one list with timecodes | Consolidates the team's notes |
| 4. Clarify | Flag contradictions and vague notes before editing | Answers in one reply |
| 5. Apply | Make every change in one pass | Waits |
| 6. Report | Send the new version with what changed for each note | Approves or starts the next round |

## How should clients write video feedback?

Each note should have a timecode, a request and, where it helps, a reason. "0:42, cut the second example, it repeats the first" can be acted on immediately. "The middle drags" can't. Give clients a simple format and most will use it.

A template to send with every version:

1. **Timecode** (from the version number you sent).
2. **What to change:** cut, add, replace, move, fix text, fix audio.
3. **Why,** if it isn't obvious.
4. **Must or nice to have.**

Ask for screenshots of the frame when the note is about something visual, like a logo position or a typo in a title. A marked-up screenshot removes most "which bit do you mean?" back-and-forth.

## How do I stop revisions from going over scope?

Define what a round is and what counts as a new request. Changes to the agreed script, footage or format are new requests. Fixes to things you got wrong are not. Say so in the agreement, then hold to it politely each time.

- **Number every version** and only accept notes against the latest one.
- **Close each round in writing:** "v3 addresses all 12 notes from round 2; 2 are queued as new requests."
- **Log new requests separately** with an estimate, rather than slipping them into the current round.
- **Keep every export.** When a client asks for "the version from last week", you can send it.

## What do I do when notes from different people conflict?

Send the conflict back to the person who signs off, before you edit anything. Quote both notes, say what each would mean for the video, and ask for one decision. Editing both ways "to show options" doubles your work and usually starts a third opinion.

The same goes for vague notes. "Make it pop" or "more energy" can mean faster cuts, louder music, more motion or a different take. Offer two concrete readings ("tighter pauses and a brighter track, or the same pace with bigger titles?") and let them pick. A two-line reply now is cheaper than a full round spent guessing.

## How do I manage client revisions in Vidiyo?

Bring the client's notes into Vidiyo, apply them with the assistant or by hand, and export a new version. Vidiyo has no client review link, so clients send notes the way they already do. The work happens on your side, on the frame.

There are two ways in.

**Paste or attach the whole round.** Drop the client's list into the chat as text, or attach it as a text, Markdown or CSV file, plus any marked-up screenshots as images. Ask "work through these client notes". The assistant applies the changes, then reports how it handled each note. Everything it changed in that request is one undo step.

**Pin notes to the frame.** Press **C** and click the video to pin a comment to a moment and a point on the frame, or press **N** to comment at the playhead. Pins show on the preview, on the timeline's Comments lane and in the Comments panel. Open a thread and click **Fix with AI** to have the assistant address that note, then resolve it. After an AI turn, the changes it made show as ticks on the timeline, so you can check each one.

Then:

1. Watch the changed moments. The assistant reviews composed frames, not just the transcript, but a client job still deserves your eyes.
2. Export. Each export is saved as a fixed copy and listed under the project's idea card, so v1, v2 and v3 stay side by side. Ask the assistant to name the file ("export as acme-launch-v3").
3. After export, a background review checks the file and pins any issues it finds as comments.
4. Send the file with your change summary.

Undo history is saved with the project, and projects are portable `.vidiyo` bundles, so you can archive a finished job with its history.

## What can't Vidiyo do for agency revisions?

It has no review link for clients and no real-time collaboration, so it doesn't replace a review platform where clients comment directly. Brand looks are set per project rather than shared across a team. Exports are 1080p at 30 fps and timelines max out at 5 minutes, which suits social cuts and short client videos rather than long-form deliverables.

If your clients expect to comment in a browser, keep using a review tool for that step and bring the notes into Vidiyo for the edit. The time saved is in applying the notes, not in collecting them.

## How do I know a revision round is finished?

Every note has an answer. Either it was changed, or you explained why not, or it moved to a new request. Reply with the list, the new version number, and the deadline for the next round's notes. When the client approves in writing, export the final, name it clearly, and archive the project.

## Honest limits

- No client review link: clients can't comment inside Vidiyo.
- No real-time collaboration; one editor works on a project at a time.
- Brand looks are per project.
- Timelines max out at 5 minutes, and exports are 1080p/30.

## Frequently asked questions

### How many revision rounds should a video project include?

Whatever you can deliver profitably, written into the agreement before work starts, with a price for extra rounds. What matters most is that a round means one consolidated set of notes, not every message the client sends.

### How should clients give video feedback?

As one list per round, from one person, with a timecode for every note and a clear request (cut, change, replace, move), not a reaction. Ask them to separate must-change items from preferences.

### Does Vidiyo have a client review link?

No. Vidiyo has no shareable review link, so clients send notes the way they do today (email, a document, a timecoded list) and you bring them into Vidiyo as comments or paste them into chat.

### Can Vidiyo apply client feedback automatically?

It can apply it for you to review. Paste or attach the client's notes and ask the assistant to work through them, or pin each note as a comment on the frame and click Fix with AI. Each request is one undo step, and the assistant reports how it handled every note.

## Related

- [Comment on the frame, then Fix with AI](https://getvidiyo.app/features/comments-fix-with-ai)
- [Vidiyo for agencies: client videos and revisions by chat](https://getvidiyo.app/for/agencies)
- [How to keep a consistent brand look across videos](https://getvidiyo.app/blog/consistent-brand-look-across-videos)
- [How to batch a week of short-form content](https://getvidiyo.app/blog/batch-a-week-of-short-form-content)
- [How do I export a video from Vidiyo?](https://getvidiyo.app/docs/export)

Download Vidiyo for Mac (free during the beta): https://getvidiyo.app/download